FTE Instructions

The Full Time Equivalent (FTE) number represents ALL the personnel involved in operating the total school program. It is about functionâ€”not money.

How to calculate FTE

Academy Teachers: Calculate by class periods (how many taught out of a full load). Example: If a full load is six classes and you teach one class, you would be 1/6 or 0.17 Teacher FTE.

Elementary Teachers: Calculate by dividing number of hours a week teaching/working by 38.

Support staff and Administrators: Calculate by dividing the number of hours worked in a specific category by 38. Example, if a person spends 30 hours a week as an administrator and 8 hours as a teacher, FTE would be calculated as follows: 30/38 = 0.79 (78.94%) for administrative, and 8/38 = 0.21 (21.06%) for instructional.

Notes

- Full-time equivalent (FTE) fields are to be expressed as a fractional percent of the load normally expected of a full-time (100% or 1.0) staff person.
- Support staff = non-administrative, non-teaching staff regardless if hourly or salary.
- Staff Titles: NAD has a defined list of staff titles. Please consult the staff title list when adding the title to your employees. Be sure to add them in the correct category.
- Total FTE for an individual cannot exceed 100% (1.0).
- While total FTE for a school can be less than or equal to Total Head Count, it cannot be greater than the Total Head Count.
- Teaching Principal: A teaching principal is counted as 1.0 teacher FTE. IF there is a support staff who supervises students during regularly scheduled "administrative" time, the teaching principal may be counted under admin FTE for that amount of time. Example: if the teaching principal has scheduled 4 hours a week for administrative duties and there is a support staff to cover the classroom, the teacher may report 0.1 admin and 0.9 teacher.

FACTS SIS SDA Data roll up Reports & Users Guide

FACTS SIS has provided three data entry reports specifically for SDA Data Roll Up:

School Data, Staff Data, and Students Data

Find comprehensive instructions for these reports by

accessing the Report Manager in FACTS SIS:

- Click Report Manager, select Custom and choose

SDA: SDA Reporting Instructions.

FACTS / School Information